Using paper was the way many businesses operated for years. It would be how you handled schedules, printed paychecks, and even sent memos around to different departments. Thanks to the widespread use of computers and email, a lot of that has changed. Companies are finding that going paperless helps them in a variety of ways, including saving money and making sure everyone got a copy of the memo. Learn more about why the use of paper is going out of style, and why that is a good thing.

Going Paperless Saves Money

Sure, your office might still need to buy reams of paper because you'll still have printing to get done. But overall, you'll find you're printing less if you've decided to go paperless. Because less paper is being used, that's one expense you're not incurring on a daily basis. Ink and toner should also be considered as part of the cost when printing regularly, and these items can often add up in price. If your company has been looking for ways to cut costs, using less ink and paper is one way you can reduce how much you spend on a regular basis. You can utilize paperless document management software to help with the process.

Cutting Out Paper Ensures Better Delivery

Rather than having memos or other pieces of paper circulate throughout the office, try sending information via email. This method ensures employees get are important messages and they don't fall into the wrong hands. Not only that, but many email systems allow you to request a read receipt, making it easier to get confirmation that employees have gotten messages you have sent them, or that they have read them. It's important to review the email system you use to make sure you have this feature. Finally, although interoffice delivery used to be popular, it has fallen out of favor because of email, since you can reach someone on the other side of the world within minutes through email, and without spending any extra money to have documents sent to them.

Less Paper is Better For The Planet

The less paper that is circulating around the office means you don't have to worry about cluttering up landfills with your company's carbon footprint. Paper waste is easy enough to reduce when you are using a system that allows everyone to see and receive documents without the need to print them out. Going paperless is worth doing to remain socially conscious and help the environment.

Protecting Client Information

One final benefit of going paperless is that you can protect sensitive client information when you do so. There is less chance of documents ending up in the wrong hands or even being taken from the office when you utilize a system that works with electronic documents. This builds integrity for your business and helps clients feel comfortable in using your services.

There are many reasons to go paperless for your business if you haven't already. It can save your company money, cutting down not only on paper but also on ink and toner that your printers will use. Using a system that includes email means you can ensure documents and memos are going to the correct employees. Depending on the email system, you can even get confirmation that an employee saw or reviewed a memo you send out. Using less paper is better for the planet since it cuts down on unnecessary waste. It can be a vital step in helping your company go green if that is important to you. 

Conclusion

Finally, using electronic documents means you can protect your client's information since you don't need to worry about shredding anything. Electronic documents make it harder to fall into the wrong hands or for someone to take home. If you haven't already cut out or reduced paper in your office, add these benefits to your list of why you should do so today.